Audit intermediate Works with: Any AI

QuickBooks Categorisation Accuracy and Clearing Accounts Audit

Table output Has example

• 🧾 QuickBooks

Find miscategorised items and accounts used as dumping grounds.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Audit categorisation. Data: a transaction listing for a period with date, payee, account, amount, memo and whether created by a bank rule: [TRANSACTION_LISTING]. Balances of uncategorised, ask-my-accountant, suspense and miscellaneous accounts: [CLEARING_BALANCES]. Chart of accounts: [CHART_OF_ACCOUNTS].

Check for items posted to the wrong type of account (assets expensed, loan principal expensed), the same payee in different accounts, round-number journal entries without memos, accounts with few postings, and balances in clearing accounts. Calculate the share of transactions in suspense or miscellaneous accounts by count and by value (example, invented listing of 480 transactions: 38 in Ask my accountant or Miscellaneous is 7.9 percent by count), and totals by payee for the top ten. Show arithmetic and say which findings are certain and which are questions.

Return a table of exceptions with Evidence, Likely correct treatment and Question for the accountant, a plan to clear the clearing accounts with deadlines, and a rule to review bank rules every quarter. Never recommend changing prior-period entries after a filing without the accountant's approval [VERIFY]. Keep this to bookkeeping education with no tax, legal or accounting opinion, and list what a qualified adviser needs to confirm for my country [VERIFY].

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented listing of 480 transactions. In Ask my accountant or Miscellaneous: 38 (7.9 percent by count), value 6,420 of 91,000 (7.1 percent). Loan repayments expensed instead of split into principal and interest: 6 payments, 3,600. Same payee in 3 accounts: 2 payees. Round-number journals without memos: 4. Top payees by total: Supplier A 14,200, Landlord 12,000.
Actions: ask the accountant about the 6 loan payments, clear the 38 uncategorised items by the 15th, add bank rules for repeat payees. Clearing account balance target: zero.

• quickbooks