Audit intermediate Works with: Any AI

Inventory and Asset Count Reconciliation Review

Table output Has example

Compare counts with records and trace differences.

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Reconcile stock or assets. Records versus physical count by item code: [COUNT_COMPARISON]. Count method and date: [COUNT_METHOD]. Movements since the count: [MOVEMENTS].

Calculate differences in units and value, the shrinkage rate as difference value divided by book value, and flag items above [THRESHOLD] percent. Consider timing differences before suggesting loss.

Return a table, arithmetic, likely causes and controls: cycle counts, locked storage and sign-off for write-offs.

Add a worked calculation: book value of stock 80,000; counted 78,400; difference 1,600; shrinkage = 1,600 divided by 80,000 equals 2 percent. Item X: book 50, counted 40, difference 10 units at 12 equals 120, which is 20 percent of the item. Timing: 6 units were shipped after the count, which explains 6 of the 10, leaving 4 units or 48. Show the adjusted result and recommend a cycle count of high-value items.

Finish with a one-line explanation of the difference between a count error, a timing difference and a loss, so that no difference is called a loss before the timing is checked.

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Invented stock. Book value 80,000; counted 78,400; difference 1,600; shrinkage = 1,600 / 80,000 = 2 percent.
Item X: book 50 units, counted 40, difference 10 units at 12 = 120, which is 20 percent of the item.
Timing: 6 units were dispatched after the count, explaining 6 x 12 = 72. Remaining 4 units = 48.
Adjusted difference for the item: 48. Next step: recount item X and check dispatch records.
Control: monthly cycle counts of high-value items.
Sign-off rule: write-offs above 100 need the manager's approval and a reason recorded.

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