Small Business Expense Controls Review
Check who can spend, approve and reconcile.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review expense controls in a small business. Description of who can pay suppliers, use cards, reimburse staff, and approve spending, with limits: [CONTROLS_DESCRIPTION]. The last three months of unusual transactions: [UNUSUAL_TRANSACTIONS]. Staff and owner roles: [ROLES]. Check separation of duties, approval limits, card controls, receipt requirements, personal spending rules, reconciliation by someone other than the spender and consequences of breaches. Treat gaps as risks, not accusations. Return a table with Control, Current state, Gap (red, amber, green) and Fix, a lightweight policy outline, and a quarterly review checklist. Fraud concerns go to the right person and may involve legal duties [VERIFY] for [JURISDICTION]. Also suggest what a proportionate set of controls looks like for a team of three, where full separation of duties is not possible, such as owner review of statements. Do not recommend products, investments or lenders. Explain what the numbers suggest and what they cannot show, and list the questions I should take to a licensed adviser.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.