Workflow Automation Inventory Audit: What Runs, Who Owns It, What Breaks

List and review every automation in use.

Added October 15, 2026. Written with AI assistance and checked for clarity and placeholders; not reviewed by a lawyer, accountant, clinician or other professional. How these prompts are made

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it (what [VERIFY] means).

Audit our automations. A list of automations with name, trigger, actions, systems touched, owner, last changed date, and last failure: [AUTOMATION_LIST]. Our incident history: [INCIDENT_HISTORY].

Build an inventory table and count automations with no owner, not changed in over a year, with no monitoring, with access to sensitive data, or with a recent failure, with percentages and the arithmetic. Rate risk by impact and fragility. Identify duplicates and dependencies (one automation feeding another). Propose a minimum standard for every automation (owner, description, alerting, review date, documentation), a retirement process, and a quarterly review.

Do not include credentials. Mark any platform-specific points [VERIFY].

Add a worked count for an invented inventory of 30 automations: 6 without an owner (20 percent), 9 with no alerting (30), 4 touching customer data, 3 failing in the past month; the first month's plan assigns owners, adds alerts to the 4 customer-data automations, and retires 2 duplicates. Include a one-line description standard: 'When X happens, do Y, owned by Z, reviewed on date.'

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.