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Press Coverage Tracking and Response Sheet

Table output Has example

Log mentions and decide what to correct or amplify.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Set up a coverage log for [ORGANISATION_OR_CAMPAIGN]. Outlets and tools for finding mentions: [OUTLETS_AND_TOOLS]. People who respond: [RESPONDERS]. Goals: [GOALS].

Design a table with date, outlet, link, reporter, headline, tone (positive, neutral, negative), key message reached, errors found, action and owner. Provide rules for classifying tone, a process for requesting corrections politely with a template under 80 words, and a rule for thanking journalists.

Add a monthly summary layout with counts and one paragraph of findings, and a caution that tone labels are judgements, not facts. Do not recommend contacting a journalist about a minor disagreement of opinion.

Add a quarterly report format showing the number of mentions, the share that carried a key message, the share with errors, and the most common errors. Suggest actions based on patterns, such as updating the media kit when the same mistake keeps appearing. Include a note on avoiding data you do not need: record outlet and reporter names only as needed for professional contact.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented log rows.
12 May | Local Gazette | headline "Bakery opens second shop" | tone positive | key message reached: yes | errors: none | action: thank reporter.
14 May | Food Blog | "New menu reviewed" | neutral | key message: partly | errors: price listed as 5 instead of 6 | action: polite correction request.
Monthly summary: 2 mentions, 1 positive, 1 neutral; 50 percent carried the key message; 1 of 2 had a factual error (50 percent).

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