Reply to a Vendor Price Increase
Negotiate or accept a price change professionally.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Draft replies to a supplier's price increase notice. The notice: [PASTE_PRICE_INCREASE_NOTICE]. Our current spend, contract terms, and notice period: [CURRENT_TERMS]. Alternatives we have (other suppliers, quotes): [ALTERNATIVES]. How important this supplier is to us: [IMPORTANCE]. What we want (smaller increase, delay, volume discount, longer term, no change): [GOALS]. Write four versions: 1. Request for details: ask for the reasons, the basis for the percentage, and the effective date; ask how it compares with market prices; keep it neutral (80 words). 2. Negotiation reply: propose a counter (phase-in, a smaller percentage, a volume commitment, an extended term, or improved terms in exchange) with reasons based on our relationship and facts (110 words). 3. Acceptance with conditions: accept with a price lock for a defined period and a written commitment. 4. Polite refusal and notice of review: state that we are evaluating alternatives without bluffing. Rules: never claim quotes we do not have; keep the tone respectful; confirm contract notice rights before replying; document everything in writing. Add a short preparation checklist (compare quotes, check contract clauses, quantify the cost of the increase per year), and a call script. Mark clauses to check with a lawyer as [VERIFY].
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