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Bid or No-Bid Decision Tree for RFPs

Decision tree Has example

Decide which requests deserve your time.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Evaluate whether to respond to a request for proposal (RFP). The RFP summary (buyer, scope, deadline, evaluation criteria, contract value, special requirements): [RFP_SUMMARY]. My capabilities and capacity: [MY_CAPABILITIES]. Relationship with the buyer: [RELATIONSHIP]. Estimated effort to respond: [EFFORT_HOURS].

Run this tree and show scores:
1. Hard gates: mandatory requirements I cannot meet (certifications, insurance, references)? IF yes THEN no-bid.
2. Fit: does it match my core offer? Score 0 to 3.
3. Relationship: did I help shape the requirements or know the decision makers? Score 0 to 3. (RFPs written for an incumbent are rarely winnable.)
4. Competition: likely number and strength of competitors. Score 0 to 3.
5. Economics: expected value = probability of winning x profit - cost of bidding. Show the calculation with my estimates, labeled as estimates.
6. Delivery risk: capacity, timeline, unclear scope, unfavorable terms (unlimited liability, unrealistic penalties) flagged for legal review [VERIFY].
7. Strategic value: reference, new market, follow-on work.

Return a scorecard with a bid or no-bid recommendation, questions to ask the buyer during the clarification period, a bid plan if I proceed (owners, timeline, review points), and a polite no-bid message that keeps the relationship. Use my numbers only.

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Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

RFP: city transport software, value 180,000, response needed in 12 working days.
1) Fit with our product? Yes: meets 28 of 32 mandatory requirements; 4 gaps (list). Score: partial.
2) Relationship with the buyer? No prior contact; no chance to ask questions before issue (red flag).
3) Win probability? 4 vendors; incumbent likely. Estimate 15 percent (judgment).
4) Cost to bid: 55 hours x 60 = 3,300. Expected value = 0.15 x 180,000 x 25 percent margin = 6,750.
5) Strategic value: public sector reference.
6) Risk: penalty clauses; legal review needed [VERIFY].
Decision: bid only if the buyer answers questions about the 4 gaps by day 3; otherwise no-bid. Record the reasoning either way.

• rfp