One-to-One Meeting Template and Question Bank
Run useful weekly or biweekly meetings.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Create a one-to-one meeting framework. Manager and report roles: [ROLES]. Meeting length and frequency: [LENGTH_AND_FREQUENCY]. Current issues: [CURRENT_ISSUES]. Produce: a shared agenda template (report's topics first, progress on goals, blockers, feedback both ways, career conversation, actions); a question bank of 30 questions in groups (energy and workload, work progress, team and communication, feedback for me, growth and learning, wellbeing without prying); a notes template (decisions, actions, owner, due); and a monthly rotation (month 1 workload, month 2 development, month 3 feedback, month 4 goals review). Add rules: never cancel without rescheduling, the meeting belongs to the report, avoid status updates that could be asynchronous, and record actions. Include a short list of signals that should lead to a deeper conversation (sudden quietness, repeated missed deadlines) with suggested openers (30 words). Mention that personal health or family disclosures should be handled with confidentiality and support, and decisions escalated to HR where required [VERIFY]. Regard everything produced as a draft, not as legal or HR advice. Do not publish or act on legal, contractual or policy points until an employment lawyer or HR specialist in [JURISDICTION] has checked them.
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