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Employee Handbook Outline for a Small Company

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Plan a handbook people will read.

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Outline an employee handbook. Company size, location, and industry: [COMPANY_PROFILE]. Existing policies: [EXISTING_POLICIES]. Culture and values: [CULTURE]. Legal setting: [JURISDICTION].

Return a chapter outline: welcome and values; employment basics (hours, probation, contracts); pay and benefits; leave (annual, sick, parental, other); conduct and anti-harassment; equal opportunity; health and safety; remote and flexible work; technology and data use; expenses; performance and discipline; grievances; ending employment. For each chapter: purpose, key points to cover in plain language, items that must be checked against law in [JURISDICTION] [VERIFY with an employment lawyer], an owner, and a review date.

Add: reading level guidance (aim for short sentences and examples), a table distinguishing policies that bind the company legally from guidance, an acknowledgment form, and a rollout plan (draft, review, consult staff, launch, train managers). Keep it to 20 to 30 pages in final form. Do not write legal clauses; list what the clauses must address.

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Chapter 4, Leave (12-person company). Purpose: explain time off clearly.
Key points: annual leave request and approval; sick leave notification by 9 a.m.; family and bereavement leave; unpaid leave; public holidays.
To check against law [VERIFY with an employment lawyer in your location]: statutory minimum entitlements, pay during sick leave, evidence requirements.
Owner: office manager. Review date: 1 October yearly.
Reading level: short sentences, example: "Tell your manager before your shift starts if you cannot come in."
Rollout: draft in March, staff comments in April, manager training in May, launch with acknowledgment form in June.
The handbook should say which parts are contractual and which are guidance.

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