Meetup Series Plan for a Local Community
Run a regular meetup with a simple format and low effort.
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Plan a meetup series. Topic and community: [TOPIC_AND_COMMUNITY]. Typical turnout: [TURNOUT]. Venue options: [VENUES]. Organisers and time: [ORGANISERS_AND_TIME]. Budget: [BUDGET]. Define a repeating format with a timeline: arrival, welcome, main talk or activity, discussion, announcements and networking. Plan twelve months of themes, speaker recruitment, a code of conduct, accessibility and safety measures, and a promotion routine for each event. Return a table of the year's events, a one-page speaker invitation, a checklist for each meetup and a method for measuring success by attendance, returning attendees and feedback. Include a plan for organiser succession so the series does not depend on one person. Add a worked example of a year: January topic planning, February venue booking, then monthly events with the first Thursday as a standing date. Provide an attendance tracker with columns for registered, attended and new attendees, and the arithmetic of attendance rate as attended divided by registered with an example of 32 of 50 equals 64 percent. Suggest ways to welcome new people, rotate hosts and avoid burnout, and a simple budget showing venue, refreshments and promotion costs.
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