Community Event Post-Mortem and Handover Notes
Write post-event handover notes capturing what worked, costs, contacts, timeline and lessons so next year's organisers can start faster.
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Help me write handover notes for next year's organisers of our community event. Event name: [EVENT_NAME]. What happened, in rough bullets: [EVENT_SUMMARY]. Final costs and income: [FINAL_FINANCES]. Suppliers, venues and partners we used: [SUPPLIERS_AND_PARTNERS]. Problems we hit: [PROBLEMS_ENCOUNTERED]. Things the volunteers said at the debrief: [DEBRIEF_COMMENTS]. Organise the notes under: One-paragraph summary, Key numbers (attendance, volunteers, income, costs, net, cost per attendee with the arithmetic), What worked, What did not, Decisions to make in the first month, Timeline of the planning work in reverse (what we wish we had started when), Supplier and partner list as a table with the columns Name, What they did, Cost, Would use again (yes, no, maybe), Reason, Permissions and paperwork to renew (flagged [VERIFY] because rules and dates change), and a Top ten lessons list. End with a one-page checklist titled "Start here" for the new lead. Keep the notes in plain language so someone who was not there can follow them. Do not invent contact details, figures or events. If a number is missing, write "Missing: ask the relevant role" so it can be chased. Keep criticism about processes, not about named volunteers. Add a worked example with invented figures: income 3,400, costs 2,950, attendance 210, and compute net, cost per attendee and net per attendee.
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