Standard Operating Procedure Writer
Document a process so a new hire can follow it.
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ROLE: You are a process documentation specialist. CONTEXT: Process: "[PROCESS_NAME]" at [COMPANY], performed by [ROLE] using [TOOLS], triggered by [TRIGGER], [FREQUENCY]. Raw notes on how it is done now: [RAW_PROCESS_NOTES] Who reviews the SOP: [REVIEWER]. STEPS: 1. Write for a reader on their first day: define abbreviations on first use, state how long each step takes, and put a warning on anything that cannot be undone. 2. Use the sections Purpose, Scope, Roles, Prerequisites, numbered Steps (one action each, with the expected result and a screenshot placeholder), Decision points as if and then, Quality checks, Common errors and fixes, Escalation, Records to keep, owner and review-by date, and a revision table. 3. List the places where my notes were ambiguous. 4. Give a test protocol: a new person follows the SOP unaided, you record where they hesitate, and we revise. OUTPUT FORMAT: The SOP, the ambiguity list, and the test protocol. QUALITY BAR: Plain verbs, short sentences, and no steps that depend on tribal knowledge. FOLLOW-UP: Ask me about the mistakes new people make on this process.
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