Trello Labels, Lists and Power-Up Sprawl Review
Simplify an over-complicated board.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review our board structure. Lists: [LISTS]. Labels with usage counts: [LABELS]. Power-Ups enabled: [POWER_UPS]. Automations: [AUTOMATIONS]. Complaints from the team: [COMPLAINTS]. Identify duplicate or unclear labels, lists no one uses, colours that mean two things, Power-Ups nobody opens, and overlapping automations. Suggest a smaller structure that still supports the workflow. Show a mapping table with Old name, New name, Action (keep, merge or remove), Cards affected, Reason and Risk, and count items before and after. Warn about removing a label or Power-Up that holds data on cards [VERIFY]. Change gradually over two weeks, keep a list of retired labels for a month, and explain the change to the team in three sentences that stress what stays the same. Ask me for the label usage counts and the list of Power-Ups if I did not paste them, rather than guessing. Rank the changes by how many cards they affect, with the safest first. Suggest a rule for creating a new label or list in future: who may add one, what it must be called, and when it is reviewed. Keep the team message friendly and tell people where to ask questions during the change.
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