Workspace Permissions and Sharing Audit
Check who can see and edit what in a shared Notion workspace.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Audit sharing in a Notion workspace. Members and groups with their roles: [MEMBERS_AND_ROLES]. Top-level pages and databases with who can access them: [PAGE_ACCESS]. Pages shared publicly or to guests: [PUBLIC_AND_GUEST_PAGES]. Sensitive content types we store: [SENSITIVE_CONTENT]. Make a table with Page, Visibility (workspace, restricted, public, guest), Who can edit, Sensitive content (yes or no), Concern, and Action. Highlight public pages that contain internal details, guests with edit rights, pages with an unclear owner, and members who have left. Count items by risk with the arithmetic. Suggest a simple access model (teamspaces, groups, default access), a quarterly review checklist, an offboarding step, and wording for a message asking owners to confirm access. Features such as teamspaces and permissions vary by plan; mark them [VERIFY]. Add a worked finding list: 18 top-level pages, 3 public, 2 with guest edit rights, 4 with unclear owners, 2 members who have left; and an action plan with owners and dates. Include a short message to page owners asking them to confirm the audience for each page.
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