BambooHR Job Title, Level and Department Structure Consistency Audit
Clean up the organisation data used for reports.
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Audit organisation data. Job titles, levels, departments, locations and manager relationships (anonymised counts and examples): [ORG_DATA]. How reports use them: [REPORT_USES]. Find titles with several spellings for the same role, levels used inconsistently, departments with unclear or duplicate names, employees with no manager, circular reporting lines, and employees whose department does not match their cost centre. Count each and show percentages and arithmetic, for example 140 employees with 96 distinct titles, 41 of them held by only one person. Propose a job architecture of 10 to 15 job families and four to six levels, with title rules (no abbreviations, no 'Senior' unless a level criterion is met). Show a mapping table of ten sample rows, such as Sr. Acct, Senior Accountant and Accountant II mapped to Accountant, Level 3, and Fin, Finance and Accounts mapped to Finance, with counts of variants against distinct roles. Plan the update: agree the architecture with HR leadership, share the mapping with managers for two weeks to collect corrections, update the system in a batch, keep the old title in a notes field for a period, and set a rule for new titles. Make clear that titles do not by themselves change pay, and that links to pay and job evaluation need HR approval. Do not change titles without agreement. This is practical HR administration help, not legal or employment advice; rules on employee data, leave, pay and discipline vary by place, so list the points HR or a qualified adviser must confirm [VERIFY].
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