Final Check Before Sending: A Pre-Flight Review for Any Dispute Letter
Run a one-page checklist on any letter before it goes.
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Run a pre-flight check on my letter. The letter: [MY_LETTER]. The recipient and delivery method: [RECIPIENT_AND_METHOD]. The attachments: [ATTACHMENTS]. The deadline I set: [DEADLINE]. Check these in order and report pass, fix or question for each: recipient name and address correct; subject or reference included; date and amounts consistent with the attachments; one clear request stated once; response date stated and reasonable; tone free of insults, threats and guesses; every claim supported or marked as my understanding; attachments listed and legible; personal data limited to what is needed; no confidential numbers in the body; copy kept and delivery proof planned. Add a count of words and a readability note (average sentence length, with the arithmetic). Provide a list of the three highest-value edits and a corrected version of the first paragraph. Do not change facts. Ask me to resolve inconsistencies. Do not give me legal advice. Invent no law, deadline or odds. Use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] as given. Remind me to verify the rules. Threaten nothing beyond lawful steps.
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See an example result (fictional data)
Check | Result Recipient and address | pass Subject or reference | fix: add order number Dates and amounts agree with attachments | question: letter says 14 May, receipt says 4 May One clear request | pass Response date | fix: say 'by 20 June' Tone | pass, one sentence to soften Attachments listed | pass Readability: 330 words in 21 sentences = 15.7 words per sentence, acceptable Top three edits: fix the date, add the reference, state the response date.
Illustrative only, made-up data. Your results will differ and must be reviewed.