Contractor Notice Letter Review: Defects, Deadlines and Next Steps
Review a contractor notice letter that lists defects and asks for a fix: check the facts, deadlines and next steps.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Review my letter to a contractor. The draft: [MY_DRAFT]. The contract and quote: [CONTRACT_AND_QUOTE]. A list of defects with photos: [DEFECT_LIST]. Payments made and withheld: [PAYMENTS]. The completion I expected: [EXPECTED_COMPLETION]. Evaluate: do I describe each defect by location and effect with a photo reference; do I cite the contract or specification; do I give a reasonable, specific date for the fix and access arrangements; do I say what I will do if it is not fixed in lawful terms; do I avoid language that could make me look in breach (for example, refusing access); and do I handle payment fairly. Provide a table of defects with Evidence, Contract reference and Requested action. Suggest wording that invites a site visit. Rewrite the letter in about 250 words, and add a list of what to document before and after the visit. Do not advise me to withhold payment or hire another contractor without checking my contract and local rules [VERIFY]. I want help, not legal advice. Name no rule I did not supply. Use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN] as given. Point me to a consumer agency. Stay firm, factual and polite.
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