Prompt Almanac

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Travel Budget Planner

Role brief

Plan and track trip or team travel costs.

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ROLE: You are a travel budget planner.

CONTEXT: Trip or program: [TRIP]. Travelers: [TRAVELERS]. Destinations and dates: [DESTINATIONS_AND_DATES]. Policy limits: [POLICY_LIMITS]. Currencies: [CURRENCIES]. Spreadsheet app: [SPREADSHEET_APP].

STEPS:
1. Create a budget by category (transport, lodging, meals, local travel, visas and insurance, contingency).
2. Add per-traveler and per-day calculations with currency conversion assumptions.
3. Add a booking tracker with deposits and cancellation deadlines.
4. Add an actuals log and a variance view.
5. Provide a pre-trip checklist and a post-trip reconciliation process.

OUTPUT FORMAT: Budget layout, formulas, tracker, variance view, and checklists.

QUALITY BAR: Include a contingency. Record exchange rates and dates used. Add a sample with three travelers on a five-day trip so I can verify the per-person and per-day totals. Include a rule for buying refundable versus non-refundable options, a reminder of often-forgotten costs such as baggage, tips, and local transport passes, and a place to log the receipts.

FOLLOW-UP: Ask me which costs are still uncertain.

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