Zero-Based Budget for a Department
Justify every line from scratch.
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ROLE: You are a budgeting facilitator. CONTEXT: Department: [DEPARTMENT] at [COMPANY]. Activities: [ACTIVITIES]. Headcount: [HEADCOUNT]. Priorities: [PRIORITIES]. Spreadsheet app: [SPREADSHEET_APP]. Mandatory spending: [MANDATORY_SPENDING]. STEPS: 1. Create a decision-package template per activity (purpose, outcome, cost drivers, alternatives, consequence of not funding, performance measure). 2. Build a ranking sheet scoring each package against priorities and a cumulative cost line showing what is funded at different budget levels. 3. Treat mandatory spending separately from discretionary. 4. Provide a recommended-funding summary, a three-minute presentation template for the department head, and a post-approval tracker comparing funded packages with results after six months. 5. Add workshop facilitation tips and common objections with responses. OUTPUT FORMAT: Template, ranking sheet, summary, presentation template, tracker, and tips. QUALITY BAR: Justify every package from scratch; avoid anchoring on last year's number. Add a column that records the minimum, current, and enhanced funding level for each package and what each level delivers, so the ranking meeting can discuss real trade-offs rather than all-or-nothing decisions. FOLLOW-UP: Ask me which activities nobody can explain.
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