Data Retention Schedule Builder
Define how long to keep each kind of record.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Build a retention schedule. Record types and systems: [RECORD_TYPES]. Business reasons to keep each: [BUSINESS_REASONS]. Legal or contractual retention periods I know of: [KNOWN_PERIODS]. Create a table with Record type | Purpose | Retention trigger | Retention period | Review owner | Disposal method | Source of the requirement. Where I have not given a source, write [VERIFY] instead of inventing a period, and list the question to ask legal or finance. Include rules for backups, legal holds, and archived data. Provide a disposal procedure with evidence of deletion, and a yearly review. Add a pilot approach to start with three record types. Add a section on legal holds, with a clear process for pausing deletion and releasing the hold, and a section on anonymisation as an alternative to deletion with a caution that it must be effective. Provide a short implementation plan with owners and a first-year audit of disposal evidence for a sample of records. Everything should help me defend and recover. If I ask for something that could be used to harm others, decline it and suggest a safer defensive route.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.