Clean Desk and Screen Policy for Shared Spaces
Write practical rules for offices and co-working.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
Draft a clean desk and screen policy for [WORKSPACE_TYPE]. Types of material staff handle: [MATERIALS]. Sharing arrangements (hot desks, visitors, cleaners): [SHARING]. Write a one-page policy and a printable checklist for end of day and for leaving a desk briefly. Include rules for screens (lock when away, privacy filters if needed), paper (secure storage, shredding), whiteboards, printers, and visitors. Provide a short explanation of why each rule exists, three examples of reasonable exceptions, and a spot-check approach that is respectful, such as team self-checks. Add messaging for a launch to staff that frames the policy as protection for everyone's work. Suggest how to adapt the policy for remote work. Add a section on handling printing and scanning, with a rule for collecting printouts promptly and a way to deal with documents left on printers. Provide a short poster text of 40 words and a plan to review compliance after one month by asking staff what made the rules difficult to follow. Everything should help me defend and recover. If I ask for something that could be used to harm others, decline it and suggest a safer defensive route.
Fill in before use
Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.