Project Budget Plan and Cost Baseline
Build a budget with contingency and tracking.
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Build a project budget. Scope and deliverables: [SCOPE]. Team and rates: [TEAM_RATES]. Non-labour costs: [NON_LABOUR_COSTS]. Duration: [DURATION]. Constraints on funding: [FUNDING]. Create a bottom-up budget in a table by work package: labour hours times rates, materials, software, travel, contractors, and training. Add a time-phased view by month to produce the cost baseline. Compute contingency from the uncertainty in my estimates and explain the method, leaving the percentage for me to confirm. Provide a management reserve suggestion separate from contingency. Include assumptions, exclusions and a change-control rule for budget changes. Add a monthly tracking template with planned, actual, variance, and forecast to complete. Use only my figures and mark gaps [TO_CONFIRM]. Add a sanity check that compares the total with any benchmark or earlier project I provide, and flag lines that look too precise for the uncertainty. Show how to handle costs in different currencies or years if relevant, state which costs are one-off and which are recurring after the project ends, and include a short list of questions the finance team will probably ask so that I can prepare answers. Add a worked miniature budget with invented figures for a three-month project: two people at 40 hours a week at 55 an hour, software at 300, contractor at 6,000 in two milestones, and contingency calculated from an uncertainty range of 10 to 25 percent on labour. Show the monthly time-phased baseline, the total, and how the contingency was derived. Label it an illustration. Add a variance analysis routine for month-end: planned, actual, variance, cause, and forecast to complete, with a rule for when a variance becomes a change request. Include guidance on separating capital from operating costs only if my finance team requires it, marked as something to confirm with finance, and a checklist of cost items commonly omitted, such as licences, testing environments, training and handover.
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