Prompt Almanac

Create beginner Works with: Any AI

Asana Weekly Status Update From Task Data

Structured brief Has example

Write an honest project status from an export.

Open in ChatGPTOpen in Claude

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

Rate this prompt

Loading ratings…

Write a weekly status update for an Asana project from this task export: [TASK_EXPORT]. Project goal and owner: [GOAL_AND_OWNER]. Week ending: [WEEK_ENDING]. Audience: [AUDIENCE]. Last week's figures, if any: [LAST_WEEK_FIGURES].

Report the status as on track, at risk or off track using this rule: [STATUS_RULE]. If the data forces a different status than my own feeling, tell me and let me decide. Then give completed this week, due next week, overdue tasks with how many days late, blocked tasks and what unblocks them, and decisions needed. Count tasks by state and show percent complete as completed divided by total, with the numbers visible, and compare with last week if I gave figures.

Name the cause of a delay only if it appears in comments or fields in the export; otherwise write "cause not recorded". Do not hide overdue work. Write under 200 words in the active voice using 'we', add a one-line version for a chat message, and suggest the single most useful question for the stakeholder to answer this week.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

See an example result (fictional data)
Invented export: 48 tasks; 30 complete, 12 in progress, 6 not started. Percent complete = 30 / 48 = 62.5 percent. Overdue: 5 tasks (oldest 9 days late). Blocked: 2 tasks waiting for legal text.
Status: at risk (rule: more than 10 percent of open tasks overdue; 5 / 18 = 27.8 percent).
Decision needed: approve extra reviewer for legal text by Thursday.
One-line chat version: At risk: 62.5 percent done, 5 overdue, 2 blocked on legal. Reading: the project is more than half complete but overdue work is concentrated in one dependency, the legal text. Next week: the five overdue tasks are reviewed on Monday and each gets a new date or is split. Rule used for colour: red if more than 40 percent of open tasks are overdue, amber from 10 to 40 percent, green below 10.

Illustrative only, made-up data. Your results will differ and must be reviewed.

Related prompts