Client Scope Creep and Extra Work Billing Letter
Draft client Scope Creep and Extra Work Billing Letter with an escalation ladder and an evidence checklist.
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Write a letter to a client about extra work outside the agreed scope and a change in fees. Inputs I will provide: client [CLIENT_NAME], original scope [ORIGINAL_SCOPE], extra requests [EXTRA_REQUESTS], hours or cost [EXTRA_COST], my rates [MY_RATES], how I propose to proceed [PROPOSAL]. It should list the original scope and extra requests with dates, give prices, and ask for approval before more work is done. Facts and papers worth gathering: the signed scope, a dated list of each new request with the hours it takes, my rates, the approval route in the contract, and the effect on the delivery date. Remedies that are usually on the table: written approval of the extra fee before more work, or a return to the original scope. A typical reply: "This was implied in the project." Answer by pointing to the written scope and offering a short change-order form to make the extras clear. Write the client scope creep and extra work billing letter, then mark it yourself from 1 to 5 on clarity, facts, request, deadline, tone, and evidence, and revise until no score is below 4. Provide the letter itself together with a short cover note, around 60 words, followed by an escalation ladder for the case where I am ignored (approval, then pause work on extras, then renegotiate or end the engagement), and a proof checklist (scope document, emails with requests), then one records tip. Email it as a PDF and paste the text into the message, then keep a screenshot of the sent folder showing date and time and ask for a reply confirming receipt. Compose the letter from me personally as a layperson, not as any legal professional, and invent no credentials or bar numbers. Pause for any blank fact before you write and mark claims that need a document behind them. Name no legal authority you cannot source from my input; use [JURISDICTION] and [RELEVANT_LAW_OR_POLICY_IF_KNOWN], and remind me to check the exact law with a qualified professional or a local consumer agency. You are drafting for me, not advising me legally, so stay away from telling me what the law requires. Stay calm, plain and courteous, and free of abuse, and state the response date I choose in [DEADLINE].
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Dear Ms. Quinn, Our agreement of 4 May covered six pages and two revisions. Since then you have asked for three more pages and a fourth round of changes (emails of 12, 19 and 26 May). At my rate of 55 per hour, that is about 14 hours, 770. Please approve this change in writing before I continue. Regards, Ty Mercer If you prefer to stay in scope, I can list which of the new items to drop, and I will finish the original six pages by the agreed date. Cover note: pause extra work until approval.
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