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QuickBooks Month-End Close Checklist for a Small Business

Table output

Create a repeatable monthly routine with owners and checks.

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Write a month-end checklist for QuickBooks. Business type and size: [BUSINESS_TYPE]. Who does what (owner, bookkeeper, accountant): [ROLES]. Accounts I have (bank, credit card, loans, payroll provider, payment processor): [ACCOUNTS]. Deadlines I care about (management meeting, sales tax or VAT filing, bank reports): [DEADLINES].

Present a table with steps in order, a target working day, the check that proves it was done, and a time estimate with a total. Example close calendar: day 1 bank feeds up to date; day 2 reconciliations; day 3 accruals and prepayments; day 4 payroll and tax accounts; day 5 review and lock [VERIFY closing date feature]. Steps: reconcile every bank and card account (never skip to save time), review uncategorised and ask-my-accountant items, check receivable and payable ageing, record accruals and prepayments if used, review payroll liabilities, compare payment processor payouts with deposits, check inventory if relevant, review the profit and loss against last month and budget, review the balance sheet for odd balances, and lock the period.

Worked reconciliation: statement balance 5,420.15, outstanding cheques 310.00, deposits in transit 125.00, adjusted bank 5,235.15 against book balance 5,235.15, difference 0.00. Include a one-page review template with five questions, such as which expense lines moved by more than 20 percent and why, an example five-line commentary, a table of checks and results, a log of items carried forward with owner and date, and a note to ask the accountant to review the first three closes. General education only, with no tax, legal or accounting opinion; local rules differ, so note what a qualified bookkeeper should confirm [VERIFY].

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