Create beginner Works with: Any AI

Vendor Comparison Scorecard for Events

Table output Has example

Compare quotes fairly and record the decision.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Compare vendor quotes. Service needed: [SERVICE_NEEDED]. Quotes received with what is included: [QUOTES]. Criteria that matter: [CRITERIA]. Budget: [BUDGET].

Standardise the quotes so they are comparable: list what each includes, excludes and charges extra for. Score each vendor 1 to 5 on price, reliability evidence, flexibility, fit and communication, using weights I can change, and show the arithmetic.

Return a comparison table, questions to ask each vendor, red flags such as vague terms, and a decision record template. Check references myself and read contracts fully before signing [VERIFY].

Add a worked example of standardising: Vendor A quotes 2,400 including delivery and setup but not tableware; Vendor B quotes 2,100 plus 300 for delivery and 250 for tableware. Compare like with like: A 2,400 plus tableware at maybe 250 equals 2,650; B 2,100 + 300 + 250 = 2,650. The two are equal on price, so decide on reliability and flexibility. Replace with my quotes. Add a reference check script of five questions, a note on checking insurance certificates, and a rule that decisions are recorded with the reasons.

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Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Invented quotes for catering. Vendor A: 2,400 including delivery and setup; tableware extra, estimated 250. Vendor B: 2,100 plus 300 delivery and 250 tableware.
Like for like: A = 2,400 + 250 = 2,650. B = 2,100 + 300 + 250 = 2,650. Equal on price.
Scores (1 to 5) with weights price 3, reliability 4, flexibility 2: A reliability 4, flexibility 3, price 3: 3x3 + 4x4 + 3x2 = 9 + 16 + 6 = 31. B reliability 3, flexibility 5, price 3: 9 + 12 + 10 = 31. Tie.
Tiebreak: references. Check insurance and terms [VERIFY].

• vendors