Create beginner Works with: Any AI

Day-of Vendor Contact Sheet

Table output Has example

Organise who is where and who to call.

The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

Create a day-of vendor contact sheet. Vendors, roles, arrival times and contact persons: [VENDORS]. Event schedule: [SCHEDULE]. Venue contacts and emergency contacts: [CONTACTS].

Produce a one-page sheet with a table of vendor, role, contact on the day, phone, arrival time, setup requirements, payment status, and notes. Add a master timeline, parking and loading instructions, who to call for each type of problem, and a plan for payments and tips. Include a distribution plan (who receives it) and a privacy note to share phone numbers only among those who need them. Mark emergency numbers as items to verify [VERIFY].

Also add a payments and tips envelope plan, with names and amounts, and a person assigned to handle it so organisers are free during the event.

Venue rules, alcohol service, capacity, music licensing and food safety vary by place. Mark them [VERIFY] for [JURISDICTION], read every booking and cancellation term yourself, and treat my numbers as the only budget facts.

Fill in before use

Optional: type your details and the prompt above updates. Nothing is saved or sent.

Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

Table (invented)
Vendor | Role | Contact on day | Phone | Arrives | Payment
FreshBites | Catering | Maria | 555-0101 | 15:30 | Balance due on arrival
SoundCo | AV | Liam | 555-0102 | 13:00 | Paid
Petal Studio | Flowers | Ana | 555-0103 | 12:00 | Paid
Emergency: venue manager 555-0100.
Timeline master: ceremony 17:00; dinner 18:30.
Tips envelope: 3 x 20, held by the coordinator.
Problem guide: lateness: call vendor lead; power failure: venue manager; missing items: coordinator; medical: emergency number from venue [VERIFY].

• event