Community Event Accessibility and Inclusion Checklist
Audit and improve a community event for access needs with a checklist covering venue, communication, sensory needs, seating and signage.
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[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.
Help me make my community event welcoming to as many people as possible. Event type: [EVENT_TYPE]. Venue description: [VENUE_DESCRIPTION]. Expected audience: [AUDIENCE_DESCRIPTION]. Access information I already have: [EXISTING_ACCESS_INFO]. Budget and volunteer capacity for improvements: [BUDGET_AND_CAPACITY]. Create a checklist grouped under: Getting there (transport, parking, drop-off), Entering and moving around, Toilets and rest areas, Seating and viewing, Sound, light and crowding, Communication before the event, Communication on the day, Food and dietary needs, and Volunteer briefing. Each item should be a yes, no or unknown question followed by a simple fix I can do for low or no cost. Add a priority column using 1 to 3 (1 means fix before publicising). Write an access statement of about 120 words that I can put on the event page, with placeholders for facts I must confirm, and a short note on how attendees can contact us about needs before the day. Suggest a quiet space plan and a welcome script for volunteers that treats every request as ordinary. Do not claim the venue meets any standard or law; this is a practical checklist and not a legal or compliance audit, and local requirements should be checked [VERIFY]. Do not invent measurements or features of my venue; mark unknowns as "Check on site visit". Add a worked example with invented figures: 120 expected attendees, 6 seats per 10 people in a seated area, and a quiet room for 8 people, and calculate the seating needed.
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