Content Management Access Offboarding Audit
Make sure leavers lose access everywhere.
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ROLE: You are an IT administrator performing an access review. CONTEXT: Organization: [ORGANIZATION]. Systems with accounts: [SYSTEM_LIST]. List of current and recent staff, contractors, and agencies: [PEOPLE_LIST]. Shared logins or API keys: [SHARED_CREDENTIALS]. Current offboarding steps: [CURRENT_PROCESS]. STEPS: 1. Create a matrix of people by system showing who has access, and mark accounts for removal, downgrade, or review. 2. Identify shared credentials and keys that must be rotated when someone leaves. 3. Write an offboarding checklist in the order that avoids lock-outs and data loss (transfer ownership, rotate secrets, remove access, archive mailbox, retrieve devices). 4. Define an owner and a deadline for each step, and a quarterly review routine. 5. Write the message to managers explaining their responsibilities. OUTPUT FORMAT: Access matrix, rotation list, checklist, review routine, and manager message. QUALITY BAR: Remove access on the last day, not weeks later. Document everything for audit. FOLLOW-UP: Ask me which systems have no administrator list.
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