Prompt Almanac

Audit beginner Works with: Any AI

Gmail Storage and Attachment Audit

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Find what uses Google storage and clean it safely.

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The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.

[VERIFY] is an editorial flag, not a blank to fill. Wherever the prompt shows [VERIFY], check that item against a reliable source before you use it.

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Audit my Gmail storage. Storage used and quota: [STORAGE_DATA]. Largest emails and senders: [LARGEST_ITEMS]. Retention needs for work, tax or legal reasons: [RETENTION_NEEDS].

Estimate space by category (large attachments, newsletters, old threads, trash and spam, which count towards storage). Provide a table of search queries to run, such as larger:10M [VERIFY syntax], each with its purpose and a safe action: review, save elsewhere or delete. Order the actions and show the expected savings with arithmetic, for example 120 emails averaging 15 MB is 1,800 MB. Suggest a stopping point for the first session, such as freeing a target amount, so the task does not become endless.

Warn me about items needed for legal, tax, HR or audit reasons and tell me to follow my organisation's rules for work accounts. Add a Risk column to the table. Storage is shared with other services in the same account [VERIFY]. Tell me which queries are safest to run first, and remind me that deleted items stay in the trash for a limited time before they are gone for good [VERIFY]. Keep a list of what I saved elsewhere.

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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.

See an example result (fictional data)
Invented figures: 15 GB quota, 13.2 GB used. Search larger:10M finds 120 emails averaging 15 MB = 1,800 MB. Save 100 of them to shared storage and delete the copies: 1,500 MB freed. Delete 3,000 promotional emails averaging 0.1 MB = 300 MB. Total freed 1,800 MB; used falls to 11.4 GB. Search queries used: larger:10M to find big messages, has:attachment older_than:2y to find old attachments, and category:promotions older_than:1y to find bulk mail [VERIFY syntax]. Order: check trash and spam too, since they count towards storage. Result: 11.4 GB of 15 GB is 76 percent, which gives time before the quota is reached.

Illustrative only, made-up data. Your results will differ and must be reviewed.

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