Spreadsheet-as-Database Process Audit
Decide when a spreadsheet has outgrown its role.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
Audit a process that runs on a shared spreadsheet. Description of the sheet, users, volume, errors and workarounds: [SHEET_PROCESS]. What the process must do: [REQUIREMENTS]. Budget and skills: [BUDGET_SKILLS]. Check duplicate entry, overwritten data, lack of history, access control, reporting effort and growth. Compare with a lightweight database or app option, including migration effort and risks. Return a table with Issue, Evidence and Severity (red, amber, green), a stay or move recommendation with reasons, and a staged plan. Also suggest quick improvements that make the sheet safer while a decision is made, such as protected ranges, validation and a change log, and a list of questions to put to potential suppliers of an alternative tool. Also estimate how many hours a month are spent fixing or checking the sheet, and compare that with the cost of an alternative tool. Add a closing paragraph that explains, for a newcomer, how to repeat this audit without help, including the inputs to gather and the order of the steps.
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Optional: type your details and the prompt above updates. Nothing is saved or sent.
Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.