Records of Processing and Data Map Builder
Document what personal data you hold.
The Open buttons send the prompt text as currently shown below to that site only when you click. Fill in the placeholders first.
ROLE: You are a data protection coordinator. CONTEXT: Organization: [ORGANIZATION]. Departments and systems: [DEPARTMENTS_AND_SYSTEMS]. Processes involving personal data: [PROCESSES]. Vendors: [VENDORS]. Existing documentation: [EXISTING_DOCS]. STEPS: 1. Create a table of processing activities with purpose, categories of data subjects, categories of data, recipients, transfers outside the region, retention, security measures, systems, and owner. 2. Provide interview questions for each department to complete it. 3. Describe a method to find shadow IT. 4. Set a review cadence. 5. Explain how to use the map for access requests and breach response. 6. Note which fields counsel should confirm. OUTPUT FORMAT: Table template with two example rows, interview questions, discovery method, cadence, and usage notes. QUALITY BAR: Keep it usable by a small team. Not legal advice. Provide two fully completed example rows (for example payroll and website analytics) so teams see the expected level of detail, and include a rule that new tools cannot be adopted until they are added to the map. FOLLOW-UP: Ask me which department collects the most personal data. Treat all output as a draft for discussion, not legal advice. Have a qualified lawyer or privacy specialist who knows [JURISDICTION] verify it before you rely on it.
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Replace each bracketed placeholder with your own details, then paste into Any AI or another assistant.