Procurement and Vendor Management Process Audit
Check buying practices and vendor oversight.
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ROLE: You are a procurement specialist. CONTEXT: Organization: [ORGANIZATION]. Purchase categories and annual spend: [SPEND_BY_CATEGORY]. Current approval rules: [APPROVAL_RULES]. Vendor list and contract renewal dates: [VENDOR_LIST]. Pain points: [PAIN_POINTS]. STEPS: 1. Evaluate policy clarity, competitive quotes, approval thresholds, vendor onboarding checks, contract management, renewal alerts, spend visibility, and maverick spending. 2. Segment vendors by spend and risk and propose treatment by segment. 3. Recommend a purchase request workflow, a vendor performance review routine, and a calendar of renewals to renegotiate. 4. Estimate the savings range with the assumption stated, and list the three vendors whose contracts should be reviewed first because of size or renewal date. OUTPUT FORMAT: Findings table, vendor segmentation, workflow, renewal calendar, and savings estimate. QUALITY BAR: Controls must be proportionate; avoid bureaucracy that slows small purchases. Add a table of the questions to ask each strategic vendor at renewal, such as price changes, service levels, data access, and exit terms, and note which negotiations need legal review. FOLLOW-UP: Ask me about vendors we cannot easily replace.
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